Running a small business means wearing a lot of hats! But you don’t have to wear them all at once or by yourself! 

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We specialize in supporting small business (typically 1–3 practitioners) with the essential administrative help that keeps your business moving forward. From answering phones and managing email inboxes, to invoicing, billing, scheduling, and patient/client communication.

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We provide personalized, reliable support that fits your systems and style. We understand that for small businesses, every interaction matters. That’s why we prioritize clear communication, a warm, human approach that feels like an extension of your brand, not just a distant assistant!

Helping reduce your workload while keeping things running smoothly behind the scenes.

Administrative & Systems Support

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• JaneApp Experts - We handle everything from billing and compensation reports to patient organization and account clean-up. We also offer JaneApp tutorials to help teams learn the platform’s features and maximize efficiency.

• Scheduling & System Management — Support for practitioners and small businesses using JaneApp, PT Everywhere, VyaCare, or other select ERA systems. We streamline scheduling, communication, and patient flow.

• Inbox & Calendar Management — Keeping communications and appointments organized for busy entrepreneurs and clinic owners.

Creative & Social Media Support

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• Social Media Assistance — Light content creation including post ideas, captions, hashtags, and engagement (replying to messages or follower comments). You pay for the time we spend working on your content.

• Google Review Outreach — Thoughtful, brand-aligned review requests that help your business shine online.

• Aesthetic Consistency — Ensuring your online presence matches your tone and vibe. Keeping it professional, personal, and visually appealing. 

• Light Website Redesign on Wix *For larger projects or other website builders check out our resource page* 

On-Site Administrative Support

 

For times when virtual help isn’t quite enough, we offer hands-on, in-person support to help you organize, streamline, and bring calm back into your workspace. Whether you’re transitioning systems from paper to JaneApp or preparing for a big move, we make the process smooth and efficient from start to finish. 

Administrative & Systems Organization

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• Paper to Digital Transitions — Convert paper charts and billing records into streamlined systems for JaneApp ERAs Only. 

• Supplement & Inventory Organization — Sort, label, and systemize your supplement storage for easy daily use and reordering.

• Data Entry & File Management — Input, review, and organize client or patient information for accuracy and accessibility.

Office Transitions & Space Flow

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• Office Move Coordination — Assistance with moving to a new space. Whether you’re expanding or downsizing. We help plan, pack, and set up for a seamless transition.

• Workspace Setup & Refresh — Create organized, functional areas that support efficiency and a calm working environment.

• On-Site System Integration — Set up workflows and processes so your physical space matches your digital systems.